DEALER PROCEEDURES

P.O. Box 1516, Lancaster, PA 17608 717-898-1246 DEALER PROCEDURES (REVISED 12/2010: Supersedes all previous revisions) Only Keystone Record Collectors (KRC) members with paid membership for the current year, and in good standing, are eligible to set up at the Pennsylvania Music Expo (DUES: $15/calendar year). Table holders, upon arrival at each show (between 7-9 a.m.), must check in with the Show Coordinator at the KRC club table. Set up is between 7 a.m. and 9 a.m. show day. No sales are to be transacted outside the building. Because our show is advertised 9-3, we strongly urge dealers to remain set up until the conclusion of the show. Dealers must have all merchandise out of the building by 5 p.m. There will be no exceptions. Violators of the 5 p.m. rule will lose set-up privileges for a period of six months at which time they may appeal for the opportunity to set-up again. A bi-monthly KRC business meeting is held at 3:30 p.m. after the close of the shows in January, March, May, July, September, and November – vendors are urged to attend. Space is available on a first come, first served basis. The cost per (6 ft. X 2½ ft.) table is $35. Wall space (8 ft. x 2½ ft.) is $45. Table rent is payable in ADVANCE when the reservation is made. THERE ARE NO REFUNDS, and, in the event of your canceling WITHIN 72 HOURS of the show, we cannot carry your money over for a later date unless we are able to sell all the spaces for the show from which you canceled. To be guaranteed space for the next show, rent must be prepaid by the end of the present show. FOR DEALERS WANTING TO SET UP FOR THE FIRST TIME: Paid membership DOES NOT guarantee space at any particular show. We will accommodate as availability occurs; table reservations may be made by calling the phone reservationist at: 717-898-1246. Vehicles may not be left in the loading zone. It is ABSOLUTELY NECESSARY that everyone unload immediately and then move his/her vehicle to the designated dealer parking area. IF YOU WANT TO SHOP BEFORE UNLOADING, DO NOT PARK IN THE UNLOADING AREA UNTIL YOU ARE READY TO UNLOAD. VIOLATION OF THIS STIPULATION COULD RESULT IN A DEALER FORFEITING HIS/HER SPACE(S) AT UPCOMING PENNSYLVANIA MUSIC EXPOS. KRC assumes any dealer space NOT OCCUPIED by 9:30 a.m. show day is available to persons on the waiting list (and those who come with merchandise), unless the dealer notifies the Show Coordinator in advance about a late arrival. Show Day Emergencies: Call the Show Coordinator at: 717-515-7223. Each dealer MUST sign a dealer disclaimer sheet the first time he/she sets up at the show. (See below) Dealers may not overlap merchandise into spaces that are unoccupied at the time. Absolutely no merchandise in the aisles (overflow may be placed under or behind table(s)). PLEASE CONSULT SHOW COORDINATOR WITH QUESTIONS. Each dealer is responsible for leaving his/her table area in the same condition as originally found, this includes cleaning of up ANY debris you left. Failure to do so will result in losing the opportunity to rent table(s) at future KRC shows. THE KEYSTONE RECORD COLLECTORS, INC. IS NOT RESPONSIBLE FOR FEDERAL, STATE, OR LOCAL TAXES. Each participant is responsible for his/her own. Also, KRC DOES NOT PERMIT the sale of any unauthorized recordings, videos, or DVD’s. There shall be no open display of pornographic merchandise. Because the club strives to maintain high standards and customers are of all ages, this type of material is undesirable. Any questionable merchandise on display will be subject to the approval of the KRC officers. Smoking, alcoholic beverages, illegal substances, disorderly conduct, and profane language will not be tolerated. Animals, except for seeing-eye dogs, are not allowed in the building. Violation of any of these may be grounds for dismissal from the show and/or club. Dealers are encouraged to have an ample supply of bags for merchandise sold. Dealers are advised to have needed change available for transactions. Sound level on record, tape, video/DVD, and CD players MUST be kept low and confined to the immediate table area. NO ONE is permitted to use amplified equipment for paging at the show, except for the official club announcer. If used, it will be confiscated until the end of the show. (KRC 12/10 Shaw) KEYSTONE RECORD COLLECTORS' RESERVATION POLICIES Our goal is to accommodate new vendors yet be fair to our regulars as well. Because of the increased demand for tables at the Pennsylvania Music Expo, the following procedures need to be adhered to: 1. Because of their continued support of KRC throughout the years, our regular vendors have first refusal rights to the tables they're occupying until 3 PM at any given show. 2. It is the responsibility of vendors to notify the Show Coordinator no later than 3 PM of their intentions regarding the next show. If they are rebooking for the next show, payment must be made at that time. 3. If vendors are skipping a show or shows and want to be sure not to lose their regular spots, it is essential that payment be made at that time for the next show that they are doing. 4. Any tables not booked for the next show will then be made available to those on the prepaid waiting list in the order in which the money was received. 5. To fit in people who are not regulars, we have been accepting prepayment for shows several months in advance. The payments put those vendors at the top of the waiting list for the date they want to set up. 6. Prepayment does not guarantee a spot, but it does make getting a table much more likely as tables become available. 7. If someone who's prepaid cannot be accommodated, we will put that person at the top of the waiting list for the next show of his/her choice or refund the money to the vendor. 8. If a vendor must cancel for any given show, it is his/her responsibility to notify the Phone Reservationist at least 48 hours before a scheduled show. We would then be able to carry the money over to the next show and fill that space with someone on the waiting list. Call the club voice mail at 717-898- 1246. 9. For cancellations inside of the 48 hour period we can only carry over money if we are able to rent the table(s) in question to another vendor. Call the club voice mail before 5 PM the day before the show; after that time, call the Show Coordinator at 717-515-7223. KRC/Yohe 10-13-2010 LODGING: The Continental Inn (our show venue) is always available to KRC members at a special rate of $59.00 + 11% room tax. This price is in effect during the non tourist trap time of the year (November – June). From July - October the rate is $79.00 + 11% room tax (still a great bargain!) Their website can be accessed at: Continental Inn Lancaster. Mention Keystone Record Collectors/ Pennsylvania Music Expo when making reservations to participate in the savings. KRC 11/10

Talking Points on the Pennsylvania Music Expo Hosted by the Keystone Record Collectors ♪ The show has always been and will continue to be a FREE ADMISSION EVENT by collectors, for collectors. ♪ The show is hosted by the Keystone Record Collectors, “a nonprofit organization dedicated to the promotion and advancement of the hobby of music collecting”. ♪ The expo celebrated its 30th anniversary in 2009. It started in 1979 with six vendors. Show hours are 9AM - 3PM the second Sunday of EVERY month. ♪ 40+ vendors, primarily from the Mid-Atlantic region set up each time. ♪ The Continental Inn is the venue for the show, since February 2010. (The Ramada Inn, German Trading Post, PA Jaycees Bingo Hall, Lancaster Catholic HS, Blue Ball and Columbia Market Houses were previous locations). ♪ On average, 600-750 people from Pennsylvania and adjoining states attend every month, ready to buy, sell or trade music and music-related memorabilia. ♪ The expo is the largest show of its kind in the United States, on a monthly basis. ♪ Attendees have traveled from England, Japan, Spain, Germany, Canada and Australia. ♪ A Public Address system is used to make announcements throughout the day to locate items on people’s want lists. ♪ From time to time group/artist autograph sessions and mini concerts are held at the show. ♪ Attendees with a small quantity of music they no longer have use for are encouraged to bring it to the music expo, and show to vendors and others. ♪ People/organizations with a large quantity of music may want to contact the club about renting a table, at: 717-898-1246 (24-hour Info line). ♪ There is an on-site vendor providing food, snacks, and beverages. ♪ The club periodically provides special offers (price guides, music, books, record sleeves, etc.) to members at reduced rates through KEY-NOTES newsletter. ♪ Club members reside in Pennsylvania and 12 other states. Our youngest member is 21; our oldest member is 80. Average age of club members: 51.1 ♪ A 100% volunteer staff runs the show/club. (4 elected and 6 appointed officers) ♪ Regional collectors founded the Keystone Record Collectors after participating in the Society of Record Collectors in Baltimore during the mid 1970's. ♪ For more information, call: 717-898-1246 or visit: www.recordcollectors.org Follow us on Facebook (Keystone Record Collectors) (KRC 4/10 Shaw)
ALL DEALERS MUST SIGN THE DEALER DISCLAIMER BEFORE BEING ALLOWED TO SET UP AT THE EXPO The dealer disclaimer form can be found and read at this link OR You can download the form in the PDF format by clicking the below link ..................

KRC logo

P.O. Box 1516, Lancaster, PA 17608
717-898-1246

DEALER PROCEDURES

(REVISED 12/2010: Supersedes all previous revisions)

Only Keystone Record Collectors (KRC) members with paid membership for the current year, and in good standing, are eligible to set up at the Pennsylvania Music Expo (DUES: $15/calendar year).

Table holders, upon arrival at each show (between 7-9 a.m.), must check in with the Show Coordinator at the KRC club table.

Set up is between 7 a.m. and 9 a.m. show day. No sales are to be transacted outside the building. Because our show is advertised 9-3, we strongly urge dealers to remain set up until the conclusion of the show. Dealers must have all merchandise out of the building by 5 p.m. There will be no exceptions. Violators of the 5 p.m. rule will lose set-up privileges for a period of six months at which time they may appeal for the opportunity to set-up again. A bi-monthly KRC business meeting is held at 3:30 p.m. after the close of the shows in January, March, May, July, September, and November – vendors are urged to attend.

Space is available on a first come, first served basis. The cost per (6 ft. X 2½ ft.) table is $35. Wall space (8 ft. x 2½ ft.) is $45.

Table rent is payable in ADVANCE when the reservation is made. THERE ARE NO REFUNDS, and, in the event of your canceling WITHIN 72 HOURS of the show, we cannot carry your money over for a later date unless we are able to sell all the spaces for the show from which you canceled. To be guaranteed space for the next show, rent must be prepaid by the end of the present show. FOR DEALERS WANTING TO SET UP FOR THE FIRST TIME: Paid membership DOES NOT guarantee space at any particular show. We will accommodate as availability occurs; table reservations may be made by calling the phone reservationist at: 717-898-1246.

Vehicles may not be left in the loading zone. It is ABSOLUTELY NECESSARY that everyone unload immediately and then move his/her vehicle to the designated dealer parking area. IF YOU WANT TO SHOP BEFORE UNLOADING, DO NOT PARK IN THE UNLOADING AREA UNTIL YOU ARE READY TO UNLOAD. VIOLATION OF THIS STIPULATION COULD RESULT IN A DEALER FORFEITING HIS/HER SPACE(S) AT UPCOMING PENNSYLVANIA MUSIC EXPOS.

KRC assumes any dealer space NOT OCCUPIED by 9:30 a.m. show day is available to persons on the waiting list (and those who come with merchandise), unless the dealer notifies the Show Coordinator in advance about a late arrival. Show Day Emergencies: Call the Show Coordinator at: 717-515-7223.

Each dealer MUST sign a dealer disclaimer sheet the first time he/she sets up at the show. (See below)

Dealers may not overlap merchandise into spaces that are unoccupied at the time. Absolutely no merchandise in the aisles (overflow may be placed under or behind table(s)). PLEASE CONSULT SHOW COORDINATOR WITH QUESTIONS.

Each dealer is responsible for leaving his/her table area in the same condition as originally found, this includes cleaning of up ANY debris you left. Failure to do so will result in losing the opportunity to rent table(s) at future KRC shows.

THE KEYSTONE RECORD COLLECTORS, INC. IS NOT RESPONSIBLE FOR FEDERAL, STATE, OR LOCAL TAXES. Each participant is responsible for his/her own. Also, KRC DOES NOT PERMIT the sale of any unauthorized recordings, videos, or DVD’s.

There shall be no open display of pornographic merchandise. Because the club strives to maintain high standards and customers are of all ages, this type of material is undesirable. Any questionable merchandise on display will be subject to the approval of the KRC officers.

Smoking, alcoholic beverages, illegal substances, disorderly conduct, and profane language will not be tolerated. Animals, except for seeing-eye dogs, are not allowed in the building. Violation of any of these may be grounds for dismissal from the show and/or club.

Dealers are encouraged to have an ample supply of bags for merchandise sold. Dealers are advised to have needed change available for transactions.

Sound level on record, tape, video/DVD, and CD players MUST be kept low and confined to the immediate table area.

NO ONE is permitted to use amplified equipment for paging at the show, except for the official club announcer. If used, it will be confiscated until the end of the show.

(KRC 12/10 Shaw)

KEYSTONE RECORD COLLECTORS' RESERVATION POLICIES

Our goal is to accommodate new vendors yet be fair to our regulars as well.
Because of the increased demand for tables at the Pennsylvania Music Expo, the
following procedures need to be adhered to:

Because of their continued support of KRC throughout the years, our regular
vendors have first refusal rights to the tables they're occupying until 3 PM at
any given show.

2. It is the responsibility of vendors to notify the Show Coordinator no later
than 3 PM of their intentions regarding the next show. If they are rebooking
for the next show, payment must be made at that time.

3. If vendors are skipping a show or shows and want to be sure not to lose their
regular spots, it is essential that payment be made at that time for the next
show that they are doing.

4. Any tables not booked for the next show will then be made available to those
on the prepaid waiting list in the order in which the money was received.

5. To fit in people who are not regulars, we have been accepting prepayment
for shows several months in advance. The payments put those vendors at
the top of the waiting list for the date they want to set up.

6. Prepayment does not guarantee a spot, but it does make getting a table
much more likely as tables become available.

7. If someone who's prepaid cannot be accommodated, we will put that person
at the top of the waiting list for the next show of his/her choice or refund the
money to the vendor.

8. If a vendor must cancel for any given show, it is his/her responsibility to
notify the Phone Reservationist at least 48 hours before a scheduled show.
We would then be able to carry the money over to the next show and fill that
space with someone on the waiting list. Call the club voice mail at 717-898-
1246.

9. For cancellations inside of the 48 hour period we can only carry over money
if we are able to rent the table(s) in question to another vendor. Call the
club voice mail before 5 PM the day before the show; after that time, call the
Show Coordinator at 717-515-7223.

KRC/Yohe 10-13-2010

LODGING: The Continental Inn (our show venue) is always available to KRC members at a special rate of $59.00 + 11% room tax. This price is in effect during the non tourist trap time of the year (November – June). From July - October the rate is $79.00 + 11% room tax (still a great bargain!) Their website can be accessed at: Continental Inn Lancaster. Mention Keystone Record Collectors/ Pennsylvania Music Expo when making reservations to participate in the savings.

KRC 11/10

Talking Points on the Pennsylvania Music Expo

Hosted by the Keystone Record Collectors

♪ The show has always been and will continue to be a FREE ADMISSION EVENT by collectors, for collectors.

♪ The show is hosted by the Keystone Record Collectors, “a nonprofit organization dedicated to the promotion and advancement of the hobby of music collecting”.

♪ The expo celebrated its 30th anniversary in 2009. It started in 1979 with six vendors. Show hours are 9AM - 3PM the second Sunday of EVERY month.

♪ 40+ vendors, primarily from the Mid-Atlantic region set up each time.

♪ The Continental Inn is the venue for the show, since February 2010. (The Ramada Inn, German Trading Post, PA Jaycees Bingo Hall, Lancaster Catholic HS, Blue Ball and Columbia Market Houses were previous locations).

♪ On average, 600-750 people from Pennsylvania and adjoining states attend every month, ready to buy, sell or trade music and music-related memorabilia.

♪ The expo is the largest show of its kind in the United States, on a monthly basis.

♪ Attendees have traveled from England, Japan, Spain, Germany, Canada and Australia.

♪ A Public Address system is used to make announcements throughout the day to locate items on people’s want lists.

♪ From time to time group/artist autograph sessions and mini concerts are held at the show.

♪ Attendees with a small quantity of music they no longer have use for are encouraged to bring it to the music expo, and show to vendors and others.

♪ People/organizations with a large quantity of music may want to contact the club about renting a table, at: 717-898-1246 (24-hour Info line).

♪ There is an on-site vendor providing food, snacks, and beverages.

♪ The club periodically provides special offers (price guides, music, books, record sleeves, etc.) to members at reduced rates through KEY-NOTES newsletter.

♪ Club members reside in Pennsylvania and 12 other states. Our youngest member is 21; our oldest member is 80. Average age of club members: 51.1

♪ A 100% volunteer staff runs the show/club. (4 elected and 6 appointed officers)

♪ Regional collectors founded the Keystone Record Collectors after participating in the Society of Record Collectors in Baltimore during the mid 1970's.

♪ For more information, call: 717-898-1246 or visit: www.recordcollectors.org

(KRC 4/10 Shaw)

ALL DEALERS MUST SIGN THE DEALER DISCLAIMER BEFORE BEING ALLOWED TO SET UP AT THE EXPO

The dealer disclaimer form can be found and read at this link

You can download the form in the PDF format
by clicking the below link

..................

DEALER PROCEEDURES

P.O. Box 1516, Lancaster, PA 17608 717-898-1246

P.O. Box 1516, Lancaster, PA 17608
717-898-1246